For associations and foundations, it’s often one of the most frustrating and tedious tasks: administration. It’s often postponed, making it hard to keep track of everything. As a result, you lose track of where everything is, and what you need is often only half-completed. To prevent these situations, we’ve compiled 5 simple but highly effective tips. These will make your administration a breeze and almost enjoyable!
1. Set aside a fixed time each week for administration
It seems like an obvious tip, but it’s often postponed. Set a fixed time each week when you can relax with a cup of tea. , Dive into your paperwork. This way, you’ll never be overwhelmed by the paperwork waiting for you and you’ll always be on time for your tax return. The first few times will naturally take a little longer to organize, but later on, you’ll be able to finish in half an hour because all you have to do is keep track!
2. Clean up!
And we don’t mean the paperwork you need to keep. It’s mandatory to keep basic records of your administration for seven years for the tax authorities. Throw away any unnecessary documents. Put the papers you do need to keep in handy, organized folders, and file everything in folders labeled by year. Then, if you need to look something up, you’ll find it in no time.
3. Go digital
By 2024, almost everything will be available digitally; you’ll often receive important letters via email. To make things easier, you can also create your own documents digitally. For your passport administration, for example, you can Digipas.app use. A handy app that not only converts physical passes into digital passes, but also provides an administrative pass dashboard and the makes it easy to communicate with all your members through push notifications and news items. After all, the computer is less likely to lose papers than a loose sheet of paper that disappears under a cupboard.
4. Outsource it
It’s certainly not for everyone, but if you have the luxury of outsourcing this part, there are plenty of people who have studied this profession. Yes, really! This could be in the form of a bookkeeper or accountant. This person will handle all your administrative tasks for a fee, so you don’t have to worry about it anymore.
5. Go for professional software
For a small organization, everything can be tracked with services like Excel or Google Sheets, but as the organization grows, it can be easier to use professional software. These programs often offer automatic invoicing and membership administration, with all income and expenses listed at a glance. This gives you a clear overview with minimal effort!
Want to take the first step towards improved pass administration?
We’d love to tell you more about the possibilities and previous experiences with our Digital Pass, complete with a convenient administrative dashboard. Request a free demo, and we’ll get back to you as soon as possible.
