We see more and more organizations, foundations and associations switching to a digital solution for sending their pass. A digital solution can save a lot of time and unnecessary costs. There are many different options in the digital field. In our blog, we share four tips on sending digital passes super fast and saving time.
1. Collect digital contact information.
To save unnecessary handling for volunteers, it is important to collect as many e-mail addresses as possible from your members. With an up-to-date list of members with email addresses, you can quickly reach all members easily via email. In addition, it doesn’t hurt to check member e-mail addresses once in a while. Members still sometimes switch e-mail addresses, or they make a spelling mistake.
By collecting digital contact information, you can easily send digital passes. This is many times faster and easier than physical passes. How exactly you do that is explained in the next step.
2. Communicate to your members
Passes are sent at different frequencies, think: once every three years, annually, or even monthly. It is important to inform your members that they can receive the (member) pass again and what actions are expected from them. Communicate not only through your website, but also post on your social media accounts, send newsletters or share information in your magazine! Anything to keep the member well informed.
To make sure every member receives the information, it is important to send some reminders. The power of repetition ensures that no member misses important information. We understand that this is all easier said than done, which is why we are happy to help you with this communication. With our free communication kit, informing this message is no longer a problem! Handy, right?
Why Digipas.app?
Improve your communication
By sharing news items and sending push notifications, you improve communication with your members.
Environmentally conscious
A digital pass is a sustainable alternative to a physical plastic pass. This way you also do your bit for the environment!
Save time and costs
No more unnecessary handling when creating and sending passes. Save costs immediately with the digital pass.
Don’t lose a pass
You don’t lose a digital pass! Lost your phone? Then simply send a new activation email from the web portal.
3. Import and send
Once all contact information has been gathered, and everyone is well informed, the next step is to create and send the passes. VaFrom your member records, CRM system or other platform, you can often generate an export file with all the contact information. You can then use these again to import into our web portal.
While importing, you can choose to also send an activation email immediately. Through this email, the member can easily download and activate a digital pass. Do you have new members? Or guests visiting? You add these easily. This can be done individually, or through the aforementioned import functionality. Send digital passes with or without end dates!
4. The benefits of a digital solution!
With a digital solution, you only process all member data once in your online environment. This is only needed once, since you can assign a start and eventual end date. This way you don’t have to resend the passes every year. In fact, members will still be in possession of a digital pass at that time.
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